Licensed meets are competitive swimming events licensed by Swim England. This means they have to meet certain standards to ensure fair competition.

All licensed meets in the North West must be registered with the region’s Licensing Officer, Jane Whittle swimjanewhittle@gmail.com

If you are organising a licensed meet, or are interested in knowing more about them, the following resources are available to assist you:

• Refer to the Swim England Document Library for useful licensing documents.
• Look at the Swim England National Meets Calendar to check any potential clashes with other meets in the North West.
• Review a summary of the different levels of meet on the Swim England website and check the criteria for each level of competition by downloading the Swim England Open Meet Licensing Criteria.

Please note that a single application may only cover a series of meets if the conditions, entry/limit times etc are the same.

Paying License Fee for Events

To pay the the required license fee for your registered meet, please contact swimnorthwest@swimming.org  with the name of the club and License number for further information.

Applying for a license

The meet promoter will need to send the following information to swimjanewhittle@gmail.com

• Meet license application form
• Meet conditions
• Supporting documents, qualifying standards, meet schedule, entry forms

Once the meet has taken place there are a number of forms that must be returned to the licensing officer to validate the meets results;

• Promoter Report Form
• Referee Report Form
• Officials in Attendance Report Form

Process for uploading Licensed Meets results to Rankings

If you are organising a new Licensed Meets, Swim England has introduced a new automated process to upload your results without having to email the results to our Rankings team.

Currently meet promoters send their meet results to Swim England, in order for these results to be manually added to https://www.swimmingresults.org/showmeetsbyevent/ and on each individual members’ profile. This is a process that can potentially take days.

Swim England has created an automated process that speeds this up and gives control to the promoters to upload results via https://resultsuploader.swimming.org/. If the uploaded results have no errors, they will automatically be uploaded to rankings within one to two hours.

Please use the new licensed meet application form for your next meet. We also have a step-by-step guide to assist when uploading your first set of results.

Any meet that has already been licensed will continue to use the previous process by sending results to the Rankings team.

If you have any questions, further information can be found here or contact rankings@swimming.org for support.

The importance of insurance

All clubs, promoters and competition organisers are reminded that, for insurance purposes, all those volunteering on poolside at any competition must be registered members of an affiliated club or a member of the Institute of Swimming.

Time Conversion Tool

For Swim England North West Regional events – we ask that all conversions undertaken are calculated by using the following system – CLICK HERE