Team Manager Ratios – Current Ratios until 30th August 2023
Information provided in table below is the best practice recommendations. We understand that they might not be possible 100% of the time due to illness/injury etc.
Single Day Events
|
A team of children all of whom are 10 years old or younger |
A team of children all of whom are 11 – Under 18 years old |
| Coaches |
1 to 8 |
1 to 10 |
| Team Manager |
1 to 16 |
1 to 20 |
| Team Volunteer |
1 to 16 |
1 to 20 |
Overnight Stays and Travel Abroad
|
A team of children all of whom are 12 years old or younger |
A team of children all of whom are 13 – Under 18 years old |
| Coaches |
1 to 8 |
1 to 10 |
| Team Manager |
1 to 8 |
1 to 10 |
Gender Ratios
Under 11 years old – 1 : 8
- For up to every 8 male participants, best practice is 1 male adult who is either a Coach or Team Manager
- For up to every 8 female participants, best practice is 1 female adult who is either a Coach or Team Manager
11 – Under 18 years old – 1 : 10
- For up to every 10 male participants, best practice is 1 male adult who is either a Coach or Team Manager
- For up to every 10 female participants, best practice is 1 female adult who is either a Coach or Team Manager
Adults
- A minimum of one adult of each gender
Update coming into force from 1st September 2023:
Swim England has published a new policy regarding the supervision ratio applicable to competitions for clubs, counties and regions within aquatics – for further information CLICK HERE
The new policy details can be found below:
- Swim England Team Manager, Coach and Chaperone Policy 2023 – CLICK HERE
- Swim England Team Manager, Coach and Chaperone Policy 2023 FAQ’s – CLICK HERE
|
|
|
|
|
| Local Single Day Activity Ratios from 1st September 2023. |
|
| UNDER 18 FROM 1ST SEPTEMBER 2023 |
|
|
| Number of Athletes |
Minimum Supervisory Roles Required |
Minimum Number of Coaches (one must be qualified to a minimum of Level 2 coach equivalent) |
Minimum Number of Team Mangers (All TM1 qualified as minimum) |
|
| up to 10 |
2 |
1 |
1 |
|
| 20 |
3 |
1 |
2 |
|
| 30 |
4 |
2 |
2 |
|
| 40 |
4 |
2 |
2 |
|
| 50 |
5 |
2 |
3 |
|
| 60 |
6 |
3 |
3 |
|
|
|
|
|
|
|
|
|
|
|
| Local activity with an overnight stay and international activity with overnight stay where an International Permit is required |
| AGED 12-17 FROM 1ST SEPTEMBER 2023 |
|
|
| Number of Athletes |
Minimum Supervisory Roles Required |
Minimum Number of Coaches (one must be qualified to a minimum of Level 2 coach equivalent) |
Minimum Number of Team Mangers (Minimum of 2 with TM2. All others TM1). |
|
| up to 10 |
3 |
1 |
2 |
|
| 20 |
4 |
2 |
2 |
|
| 30 |
5 |
2 |
3 |
|
| 40 |
5 |
2 |
3 |
|
| 50 |
7 |
3 |
4 |
|
| 60 |
7 |
3 |
4 |
|
|
|
|
|
|
| Local activity with an overnight stay and international activity with overnight stay where an International Permit is required |
| AGED 11 AND UNDER FROM 1ST SEPTEMBER 2023 |
|
|
| Number of Athletes |
Minimum Supervisory Roles Required |
Minimum Number of Coaches (one must be qualified to a minimum of Level 2 coach equivalent) |
Minimum Number of Team Mangers (Minimum of 2 with TM2. All others TM1). |
|
| 8-16 |
3 |
1 |
2 |
|
| 24 |
5 |
2 |
3 |
|
| 32 |
5 |
2 |
3 |
|
| 40 |
7 |
3 |
4 |
|
| 48 |
7 |
3 |
4 |
|
Team Structure
- Team Manager – ensure team cohesion at aquatic events and competitions. This may include the organisation of the logistics where the competition is at a different venue.
- Chaperone – this role is primarily at ‘away competitions’. They take on the role of a responsible parent for designated swimmers under 18 years of age.
- Team Volunteer – this individual is the point of contact for athletes and parents/guardians during competitions and camps. They do not necessarily need to be poolside but are ‘on call’ to support Team Managers and coaches during designated times.
Social Media and Electronic Communication
With the ever evolving methods of communication and social networking, please make sure that you are following Swim England guidance. The use of phone communication can be very useful when away on camps when used appropriately.
- Specific information is provided on Page 92 of Wavepower 2020-2023: Child safeguarding policy and procedures for clubs.
- Swim England Social Media Guide for Clubs – this resource has been designed to provide an introduction to using social media, as well as recommendations of best practice to all Swim England club members and parents on the use of social media networking sites.
Risk Assessments
A risk assessment should be produced for each activity where hazards are present that could cause harm to members of the club.
Example of Pool Risk Assessment – CLICK HERE
Example of Open Water Training Risk Assessment – CLICK HERE
Example of Land Training Risk Assessment – CLICK HERE
Example of Travel Risk Assessment – CLICK HERE
Poolside Accreditation
Coaches, Team Managers and Chaperones requiring access to poolside must purchase a poolside accreditation pass in advance of the event. All coaches, team managers and chaperones must be able to provide the following evidence:
- Current Disclosure and Barring Service (DBS) check
- Minimum Qualification/Requirements (specific to role)
- Safeguarding Certificate
Further information can be found on the Swim England website.
Travel Permit
Any members or affiliated clubs wishing to compete, officiate, coach or train in countries outside of Great Britain must apply for permission to do so by completing an International Permit and Clearance Form. Please remember to apply for an International Permit at least 28 days before leaving the country.
Anti Doping
UKAD is the National Anti-Doping Organisation of the UK and is responsible for anti-doping in the UK. Its website includes education resources and provides information on anti-doping rules and procedures. UKAD has ‘Report Doping in Sport’ channels which allow the sport community to confidentially pass on information about potential doping.
UKAD
Report Doping in Sport
British Swimming
