Update for SwimMark Clubs – July 2020

During a previous Swim England Club Management Group meeting, a decision was made to complete an update following each quarterly meeting (March, June, September and December).


The following is the latest update:

SwimMark Updates

SwimMark Essential – some minor changes have recently been made to SwimMark Essential as follows:

  • Element 13 – Club Personnel Record
    • From July 2020, the Club Personnel Report will replace the need to upload two documents for this element. Clubs are now asked to use the Club Personnel Report on OMS to list all club volunteers and individuals in the roles listed within the Governance, Technical Officials, Competition Positions, Support Positions and the existing Coaching and Teaching Register.
    • The OMS Guide to Managing your Club Personnel Record including the Role Descriptor Guidance will support clubs to determine the minimum requirements for each role. Please refer to Wavepower 2020-2023 for any additional information.
    • Clubs must now only use information from the Club Personnel Report for SwimMark and Stronger Affiliation i.e. we will only accept information submitted as evidence in the PDF format as detailed on the OMS Club Personnel Report User Guide. Please do not submit screenshots from OMS or information in any other format (or try to amend information submitted) as this will not be approved.
  • Element 15 – Online Disability CPD – If these element is evidenced in element 13 (the club personnel report) then you can now upload the exemption form, found under the Template tab within each element. If the evidence is not shown then the elements will be reviewed.


General Updates

  • Safeguarding Certificates – if any safeguarding certificates are missing from the OMS Club Personnel Record, please ensure these are uploaded to the member area via the following link. Please also note this must be done by the individual through their own Swim England membership number. Guidance can be found here.
  • Club Hub – The Club Support Hub contains information (including coronavirus updates) to support clubs through these challenging times.
  • Return to Pool Guidance – Swim England updates their Reopening of Pools Guidance in line with the new Government ruling ‘1m plus’. Version 5 with updated guidance has now been released. Please also note that clubs are required to use both the updated Health Survey for members alongside the Athlete Declaration Form prior to returning to training.
  • List of Approved Land Training Qualifications – Swim England have updated the guidance on Land Training to now include a list of suitable and approved land training qualifications that a coach/lead instructor would be expected to hold before carrying out a land training session.
  • Club Matters Website and Documents Update – Sport England have released their Club Matters Return to Play resources which are practical tools to support Clubs and Organisations. The document very much support the overarching ones from Sport England and work alongside Swim England’s supporting documents. The Club Matters resources including a reopening toolkit, a risk register template, creating a risk assessment and social distancing guidance.


General Club Benefits

  • Access to a development tool for club improvement including the production of a Club Development Plan
  • Identification of workforce training needs to improve club operation in relation to enhanced quality of coaching/teaching delivery and the running of the clubs (e.g. committee roles).
  • Develop effective club management structures and processes with clearly identified roles and responsibilities.
  • Access to a range of Swim England templates and policies, which increases best practice and improve all areas of the club.
  • Greater number of appropriately qualified volunteers, who are safe to work with children, young people and all volunteers, with defined role descriptions.


Financial Benefits

  • £500 from the region to be spent on workforce development
  • £100 IoS vouchers towards courses and CPD costs per annum (12 month duration to use the vouchers). Click here to visit the IoS courses website.
  • 5% discount on Swim England Awards and discounts at Swim England Club Conferences and events.
  • County Association Grants/Bursaries – Swim England North West Club Investment Fund
  • Some pool providers offer a discount to SwimMark clubs. The Swim England National Club Survey finding (2015) indicate that the average pool hire rates of £18.60 per lane versus average of £15.48 (17% less) for SwimMark accredited clubs. This provides a saving of sum £3000 per annum.
  • Accreditation can help with eligibility towards sport specific funding pots (e.g. County Sports Partnerships/Sport England Small Grants Fund).


SwimMark FAQs

Here at the North West Regional Office we get asked a variety of questions to do with the SwimMark accreditation. We have compiled answers to the most frequently asked.

Should you need anything else, please don’t hesitate to get in touch.



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